Some of my investors have recently expressed concern about owning single-tenant properties as opposed to multi-tenant investment properties. They cite the all-or-nothing risks of occupancy and renewal as the primary objections to these types of investments. These are valid concerns, but investing in a multi-tenant property also involves a degree of risk, including some responsibilities that do not arise when there is only one tenant to manage. Understanding the nature of these risks—and how to mitigate them—is critical before making an investment.
One of the big advantages of investing in a single tenant property is that once a credit-worthy tenant signs the lease, there is a high degree of certainty regarding the cash flow generated by the asset during the term of the lease. Predictability is further enhanced if the lease is absolute triple net, where the tenant pays all property operating expenses, insurance costs, real estate taxes, and performs normal property maintenance. These types of leases, or some variant thereof (where the landlord may be responsible for the roof, parking lot, and/or structural issues but the tenant is responsible for all other items), are common for commercial properties.
The more tenants, the higher the potential for uncertainty in the investor’s net rental income. There are several reasons for this.
First, when a lease expires, oftentimes there is a gap between the departure of the first tenant and the time the replacement tenant commences rent payments. This can be caused by delays in finding a replacement tenant to take over the space, as well as rent concessions provided as an inducement for prospective tenants to enter into new leases.
Additionally, new tenants may require improvements to the space before they can move in. Such improvements can include:
If you have a commercial tenant, it will likely make some of its own improvements to optimize the space for its use, the cost of which may be borne entirely by the tenant or shared with the landlord. Landlords should be prepared to fund their share of these costs out of reserves, cash flow, a loan or an infusion of new capital.
Regardless of how they are funded, these improvements are made prior to a new tenant taking occupancy. If the tenant is not required to make rent payments until the landlord’s work is complete, this will increase ‘down time’ between lease terms.
Other costs of leasing include brokerage commissions and the expense of negotiating and documenting the new leases. The more leases you have and the shorter their terms, the greater the uncertainty in long-term cash flow projections.
Another significant advantage of owning a single-tenant property over a multi-tenant investment property is that there are no shared common areas. This is important, because the landlord must maintain the property’s common areas, regardless of who bears the financial burden for that work under the tenants’ leases.
Common areas may include:
Maintenance responsibilities may be relatively simple, like replacing light bulbs or sweeping and shoveling/salting a common sidewalk in front of a property. Landlords may hire outside services for more significant responsibilities, such as elevator or escalator maintenance and repairs, HVAC repairs, landscaping, janitorial services, building security and roof repairs. The more tenants residing at the property and the more amenities offered there, the more complex and potentially costly and time-intensive these obligations may become.
Common areas that may require special maintenance include:
As noted above, if a property has only one tenant, the success of the investment is dependent on that tenant’s prompt payment and diligent performance under its lease. In addition, the tenant’s decisions surrounding lease renewal will impact future performance of the asset and the landlord’s ability to sell the property as the current lease term nears expiration. On the financial side, the investment risk can be mitigated by ascertaining the tenant’s credit before purchasing a leased property or entering into a new lease. It can also be mitigated by securing a lease guarantee from a well-capitalized source such as a parent company. A security deposit may also be requested.
Operationally, it is wise to keep close tabs on the maintenance and upkeep of the property, even if it is the tenant’s responsibility under the lease. After all, the property still belongs to you as the landlord. Many commercial leases will require notice to, and potentially approval from, the landlord before significant repairs or replacements may be made. Most owners either visit the property personally on a regular basis or hire a professional property manager to do so on their behalf.
In addition to making sure that the investment is well-kept, the owner should develop a good relationship and open lines of communication with the tenant. This is particularly important near the end of the lease term. It is helpful to determine the tenant’s plans for re-letting the space or vacating the premises as far in advance as possible.
Advance preparation for lease expiration is critical for a single-tenant property, especially if there is a mortgage on the property. The loss of rental income from the sole tenant may trigger a loan default if a replacement tenant cannot be secured promptly. Unfortunately, commercial tenants frequently make leasing decisions on their own corporate timeline rather than the landlord’s.
Further, tenants often request lease concessions before committing to renew. These can include:
When evaluating these requests, the investor should consider the strength of the overall market and economy, as well as the time and cost of finding a new replacement tenant if the owner and tenant are unable to reach an agreement with the current lessee. Keep in mind that relocation can be disruptive to the tenant’s business and potentially costly, providing an incentive to renew. Additionally, lease extension negotiations are a 2-way street. Savvy landlords will use the tenant’s request for concessions as an opportunity to negotiate for something beneficial to the owner, such as a longer renewal term.
These considerations are also important for a multi-tenant property. However, the eggs are not all in one proverbial basket if a tenant defaults or declines to renew. If the property’s rental units differ in size or vary in features, a tenant’s ever-changing needs may be met by relocating them within the property, rather than having to make significant capital improvements to their space or losing them as a tenant entirely.
With multiple tenants, lease expirations may also be staggered, thereby minimizing the risk of multiple turnovers or vacancies at the same time. As each space in the property comes up for re-letting, the parties have the opportunity to adjust rental rates in accordance with the current market. While this can be beneficial as rates increase, landlords can alleviate this risk in down economies by entering into shorter-term leases with extension options at higher rents, rather than locking into longer lease terms at lower rates. In properties with a large number of leasable spaces, it is typical to budget with the assumption that there will always be some amount of vacancy. Landlords can improve their cash flow by either increasing occupancy or increasing rents, depending on market conditions.
Prudent investors will consider when and how they will be able to exit an investment before buying the property. As noted above, if there is only one tenant, the property will either be fully occupied or completely vacant. The sale price will be higher if there is a quality tenant in place and multiple years remaining on the lease term.
Single-tenant properties have a few logical points of exit concurrently with lease expiration: shortly after the tenant’s term is renewed (or a new lease is executed), or at a point when there is a financeable amount of term remaining (typically five, seven or ten years). Selling at another time may be possible, but doing so may be less profitable. The buyer will need to bear the risk of re-tenanting the property and/or the expense of tenant improvements for a new lease. Additionally, if there is a mortgage on the property, there may be significant prepayment penalties if the property is sold prior to loan maturity.
Multi-tenant properties are less likely to be vacant at any given point in time. They, therefore, have greater flexibility in the timing of an exit, so long as all or most of the leases do not expire concurrently. The execution of a new lease with one or more significant “anchor” tenants, or positive developments in the general market, like the opening of a nearby demand driver for the property or an increased need for certain types of goods or services, may provide good opportunities to sell.
As with all types of real estate, the kind of property that is best for the owner is one that is consistent with his personal risk tolerance and investment goals. Trusted real estate and financial professionals can help evaluate prospective investment properties and significantly reduce risks.
©All Rights Reserved. June, 2021. DailyDACTM, LLC d/b/a/ Financial PoiseTM
Tracy is a Principal at Syndicated Equities where she helps high net worth individuals and family offices to profitably invest in real estate. She also assists investors in identifying appropriate replacement property to complete tax-deferred exchanges under Section 1031 of the Internal Revenue Code. Drawing upon her 20 years of legal experience in the areas…
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