by Sean Ross, Editor In Chief, Financial Poise
CASH IS KING for businesses, especially those just getting off the ground. It’s rare that a company can simply operate from cash flow without short-term borrowing from time to time.
Even if your business does not have a line of credit—or another type of loan with a bank or other professional lender (e.g. credit unions, non-bank asset based lenders, etc.)—it nonetheless borrows every time it buys on credit, defers payables or pays its employees in arrears.
Often, access to credit makes the difference in whether a business survives.
However, there is a cost to obtaining any credit facility beyond interest and fees charged. The terms of any loan and the restrictions it places on borrowers can often determine how much of a benefit (or burden) any loan facility places on a business.
All these terms (and more) are often open to negotiation, regardless of whether your lender suggests otherwise.
“In a business loan, there is nothing more important than a flexible, positive relationship between borrower and lender, but circumstances change, as do the bank personnel, and the parties can only truly rely on the terms expressly agreed to in the loan documents.”
- Wade Kennedy, McGuireWoods
The short answer: If the details matter (and they always do), you should negotiate the best terms you can.
In most loan facilities, you can expect to see some or all of the following legal documents:
Many lenders in the middle market offer loans documented on standardized forms. They use broadly restrictive terms and a “fill in the blank” structure.
This approach provides significant savings on legal expenses, but these standardized forms contain one-sided terms favorable to the lender.
Such terms might inadvertently saddle your business with covenants and representations you often cannot keep—and to which you should not agree. If your business wants or needs greater flexibility and the prospect of more favorable terms, a negotiated set of nominally “customized” loan documents is the typical approach you should take with your lender.
Most lenders are willing to negotiate a package of loan documentation, so long as the process begins with a set of base “forms” with which the lender is familiar. A borrower can obtain significant benefits and concessions from most lenders beyond the basic economic terms of the loan (interest rate, term, security and fees). The ability to negotiate these terms depend on:
Borrowers should keep in mind that lending institutions are like any other business; they need customers. If more than one lender is willing to loan to your business, then you have some leverage.
The short answer: Immediately
A proposal letter (or commitment letter) and term sheet are typically the first documents a lender will ask a borrower to sign, but likely the negotiation of the deal has already begun with phone calls and emails.
That said, the term sheet will be the first document that goes beyond the basics of pricing, tenor and fees. It delves into terms relating to scheduled payments and prepayments, collateral, closing deliveries, financial covenants and events of default—and that is when negotiation should begin in earnest.
A lender will hold you to the terms set out in an agreed term sheet, so that is when a borrower should engage counsel. Begin thinking all the way through the transaction, as well as its documentation and structure.
“There is nothing wrong with accepting general terms that are “market” for similarly situated borrowers. A smart lender will not present terms it knows a borrower has no reason or ability to comply with. It can be a financial (and sometimes strategic) mistake to try to negotiate every provision in a loan document.”
- Wade Kennedy, McGuireWoods
Legal counsel can help guide the borrower through the loan documentation and point out those provisions that typically are most important to the company.
In many instances, the term sheet outlines these very effectively. Even so, the detailed terms must “work” with the borrower’s business and operating requirements. You should be able to ask and answer many questions including,
If the answer to these and similar questions is “no,” then that is likely an area for negotiation. Everything else probably falls into the “nice to have” category, but is not worth going to the mat over.
One corollary to all this is that it always makes sense for a business owner actually to read the loan agreement they are signing. This may sound obvious, but skipping over “boilerplate” or relying too much on legal counsel to review business terms often results in documentation contrary to how an individual business runs.
This is what you want to avoid.
So, a strategy which focuses on the most important provisions tends to be the most cost- and time-effective. Business owners can save a lot of money on attorney fees by limiting the negotiation to a few key items, and this strategy also cuts down on time to close.
Engaging an experienced attorney in the type of loan you seek—and one that is willing to take some time to learn about your business—goes a long way to creating an efficient approach to negotiating and closing a loan.
General inexperience, not knowing the “market” for your specific type of loan or simply wanting to appear to be doing an effective job, can all result in “over-lawyering.” To avoid this, ask questions of your attorney both up front (such as “Have you negotiated many of these types of deals recently?”) and throughout the process (such as “Why do I need this provision?”).
Good counsel will always happily explain their expertise (careful here, though) and the reason for and importance of the specific terms to which you agree.
As noted above, the term sheet sets out many of the most important terms of a loan transaction, including the maximum amount to be borrowed, interest rates, repayment terms, fees and costs payable, collateral, key financial covenants and certain defaults.
The actual documentation provides more detail, but the usual points of critical interest to a borrower include the following:
Terms that are important (i.e., they have to “work” with the borrower’s business) but are not necessarily negotiated heavily (mainly because they are fairly standard or “market”) include the following:
The main issue is one of cost and necessity. Let’s compare it to buying a car.
You can get the base model (the one in the ads), with stock four-cylinder engine, no options and only the most basic safety and convenience features.
You may save money, but risk being really unhappy when you realize air conditioning, anti-lock brakes and a back seat were options you didn’t get.
Or, you can find a mid-level model on the lot with the special features you need (i.e., integrated child seat if you have kids; four wheel drive if you drive off road, etc.). It’s considerably more expensive, but your vehicle better suits your needs.
The final option is to have a car built for you from the ground up. You can dig into the nuts and bolts of every aspect of the vehicle—from engine size to upholstery to pin striping and racing foils. It may be the car you always wanted, but did you really need spinning rims, a 24-speaker sound system and underbody fluorescent lights?
So, back your loan facility.
This has minimal changes to reflect the correct name and corporate structure of the borrower (and its subsidiaries and affiliates).
You still need a lawyer to review and explain the document, but with minimal time and expense (probably less than $2,000, depending of the attorney’s hourly rate).
But beware, this type of loan may contain onerous and narrow restrictions on how the company can run its business and, most importantly, provides maximum flexibility for the lender to withhold credit or declare a default—and withdraw the line entirely if any conditions change.
Here, you negotiate the scope and content of every provision (whether or not you really expect to have a critical need down the road). The main issue is asking permission from the lender to deviate from the restrictions in the agreement. Detailed negotiation can provide greater exceptions (carve-outs) to general prohibitions in the off-chance you need them in the future. This, however, takes time and creates expense for both you and the lender (remember you will be paying the lender’s legal fees as well as your own). This risks you address only have a small probability of arising.
So, for most businesses, a better approach is to stick to the “floor model.”
Ask for the things you really anticipate needing (“We need more time to deliver monthly financial statements, and we need more availability in the fall when production ramps up.”) but leave the rest to a “market” approach (i.e., if you don’t foresee needing a lot of additional capital for acquisitions, don’t ask for an pre-agree incremental facility increase and a detailed definition of permitted acquisitions).
Just remember: You do only get what you pay for. Expect some time and expense while your attorney fights with lender’s counsel over what special terms you need and how they work. Getting these details right at the outset avoids time and expense (and lender fees) down the road.
Obviously, some terms in a loan agreement require certainty and precision.
These are all questions that should be readily answerable. Other terms are more ambiguous—whether by necessity or choice. Even questions about financial calculations are part “art” and part “science.”
A few such examples in loan documentation include:
Look for those areas in which you may be hamstrung by imprecise terms. If negative covenants only permit an action taken “in the ordinary course of business,” the borrower should be comfortable making that call. If the lender enjoys wide discretion in excluding collateral from the borrowing base or determining if a default has occurred, the borrower should ensure it has a good working relationship with the lender.
At the end of the day, negotiating excruciating detail into the loan agreement will be expensive and the borrower should decide if that is worth the cost.
To a certain degree, accepting a loan from a lender is an act of trust—for both parties. The lender entrusts the borrower to comply with the agreement (the lender’s faces limited options once you finalize the loan, and enforcement is expensive and time-consuming). The borrower entrusts the lender to be reasonable and flexible in managing the loan (there are always many discretionary “hooks” upon which to hang a default or limit credit, should the lender so choose).
“Getting the critical terms agreed too early avoids costly adjustments in documentation and structure down the road and sets core expectations at the outset.
It also doesn’t hurt to let your lender know you mean business and expect thoughtful terms. They can’t just throw in the kitchen sink and expect that you will agree.
It says ‘I want a market deal here and I’m willing to work for it.’”
- Wade Kennedy, McGuireWoods
Financial Poise Webinars are the leading source of practical, entertaining education for investors and private business owners/executives.
To view a Financial Poise Webinar that explores this topic—Business Borrowing Basics: Negotiating A Loan Agreement—in much greater detail, click here.
The expert panelists for this webinar are:
Tom O’Hare, Marquette Business Credit
Wade Kennedy, McGuireWoods LLP
Corrie Menary, Kirkland Capital Partners
Matt Sloan, MB Financial
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The material in this article (and associated on-demand webinar) is for informational purposes only. It should not be considered legal, financial or other professional advice. You should consult with an attorney or other appropriate professional to determine what may be best for your individual needs.